BYLAWS of the BROMELIAD SOCIETY OF GREATER CHICAGO (BSGC)
*Recent changes in Dark Red
ARTICLE I Name
The name of this organization shall be the Bromeliad Society of Greater Chicago.
ARTICLE II Purpose
The purpose of the organization shall be to obtain and distribute information on bromeliads, including Identification, propagation, culture, and other matters of mutual interest to the membership.
ARTICLE III Membership
Section 1. Membership in this Society shall be open to anyone interested in bromeliads.
Section 2. Membership shall be of two classes, active and honorary: (a) Active members shall be those who pay dues; they shall have the right to vote and to hold office. (b) Honorary members shall be those voted to this class for special contributions to the purposes of the Society; they shall not be required to pay dues, and may not vote or hold office.
ARTICLE IV Dues - Fiscal Year
Section 1. Dues for individual members shall be twelve dollars ($12.00) per fiscal year; family membership shall be available for persons in the same household who may become members on payment of a total of Fifteen dollars ($15.00) per fiscal year. Members joining after July 1st of any year shall be required to pay $6.00 dues for the balance of the fiscal year, or $7.50 for family membership for the balance of the year.
Section 2. The fiscal year of the Society shall be the calendar year, January 1 to December 31. Members whose dues are unpaid at April 15th of any year shall
automatically be dropped from membership.
ARTICLE V Meetings
Section 1. Regular meetings of the membership shall be held, preferably monthly, at times and places to be set by the Executive Committee.
Section 2. An annual meeting shall be held during the month of November.
Section 3. Five members-of the Society shall constitute a quorum for the transaction of business.
ARTICLE VI Officers
Section 1. The officers of the Society shall be a President, Vice-president, Secretary, and Treasurer. Officers shall be elected as provided below, and shall hold office for one year from January lst following their election or until their successors are duly elected and qualified. No member may serve as president for more than two consecutive full terms.
Section 2. The President shall preside at all meetings of the Society and the Executive Committee; shall appoint the chairmen of all standing committees and announce such appointments before January 1st of each year; may serve as ex officio member of all committees except the Nominating Committee; and shall perform other duties normal to this office.
Section 3. The Vice-president shall preside in the absence of the President; shall act as chairman of the Program committee; and shall perform other duties normal to this office.
Section 4. The Secretary shall keep minutes of all meetings of the Society and the Executive Committee; shall keep accurate records of the membership of the Society; shall maintain records of the bylaws and of the activities of the Society; and shall perform all other duties normal to this office.
Section 5. The Treasurer shall have charge of all monies belonging to the Society; shall collect dues and other obligations due the Society; shall make all disbursements for obligations of the Society under regulations set up by the Executive Committee; shall make regular reports of the financial status of the Society to the Executive Committee and to the membership; and shall perform all other duties normal to this office.
ARTICLE VII Elections-Vacancies
Section a. At the regular July meeting, the President shall announce the election of a Nominating Committee of three members by the Executive Committee; at least one member of this committee shall not be a member of the current Executive Committee. This Nominating Committee shall prepare a slate of consenting candidates for each office to be filled, and the Secretary shall publish this slate with the call for the August meeting. At the August meeting, nominations of consenting candidates may be made by any member, to be added to the slate presented.
Section 2. The combined slate of candidates shall be sent to each member with the call for the September meeting, and balloting shall be either by mail or in person at the meeting. Voting shall be limited to members who have attended not less than two regular membership meetings during the preceding ten month period (i.e. November thru August). The person receiving the highest number of votes cast for each office shall be declared elected.
Section 3. Vacancies in any office shall be filled by vote of the Executive Committee.
ARTICLE VIII Executive Committee
Section 1. There shall be an executive committee composed of the four officers, the Immediate Past President, and the chairmen of the standing committees.
Section 2. The Executive Committee shall be responsible for the conduct of all business of the Society.
Section 3. The Executive Committee shall meet at times and places to be set by the committee itself. The President may call special meetings of the Committee and shall be required to do so on written request of three members of the committee. Abstracts of minutes of all meetings of the Executive Committee shall be published to all members. Any member may attend any meeting of the Executive Committee, but without the right to vote.
Section 4. A majority of the voting strength of the Executive Committee shall constitute a quorum for the transaction of business.
ARTICLE IX Committees
Section 1. There shall be six standing committees: Finance, Program, Hospitality, Publicity, Exhibits, Ways and Means.
Section 2. The Finance Committee shall include the Treasurer, and shall be responsible for overseeing the financial operation of the Society, including the preparation of budgets.
Section 3. The Program Committee shall arrange all programs of meetings.
Section 4. The Hospitality Committee shall be responsible for the social aspects of the meetings.
Section 5. The Publicity Committee shall arrange for notices of meetings and other activities to be sent to various publications, and shall publicize activities in other appropriate ways.
Section 6. The Exhibits Committee shall be responsible for any participation of the Society in shows and exhibits.
Section 7. The Ways and Means Committee shall be responsible for any fund raising activities of the Society, including plant sales and exchanges.
Section 8. The Executive Committee may authorize the establishment of special committees as required.
ARTICLE X Dissolution
In the event of the dissolution of the Society, all assets remaining after the payment of all just debts shall be distributed by the Executive Committee exclusively to educational, charitable, or other nonprofit organizations in furtherance of the purposes of the Society.
ARTICLE XI Procedures
Parliamentary procedures not covered by these Bylaws shall be governed by Robert's Rules of order.
ARTICLE XII Amendments.
These bylaws may be amended by a two-thirds vote of the members present and voting at any meeting provided that the proposed amendment has been sent to every member at least ten days in advance of the meeting.